Certify documents issued in Japan for official use in the United Arab Emirates and abroad.
Apostilles in Japan can be obtained for official documents such as Koseki Family Register Certificates, birth death and marriage certificates, Police Certificates, Certified Copies of the Commercial Register, Japanese University diplomas and high school certificates, and documents certified by a Japanese notary, including powers of attorney.
Jamaican Apostille stamps are issued by the Ministry of Foreign Affairs. Documents needed for submission in non-apostille countries will need additional attestation by the embassy of the recipient country in Tokyo.
Apostilles on Japanese documents are normally processed in 3 business days
Documents cannot be more than 3 months old (except documents which are issued only once, such as university diplomas).
We attest Japanese documents at the UAE, Vietnamese and Qatar Embassies, the Taiwan Economic and Cultural Representative Office and other major embassies in Tokyo.
We can obtain Kosekicertificates, birth, death and marriage certificates locally in Japan for clients needing an Apostille Stamp or legalization.
We offer a full range of certified translation services in Japan for documents required for submission overseas.
Japanese Documents that can be authenticated with Apostille Stamps
Koseki, birth, death and marriage certificates
Apostille Japanese Family Registration certificates, birth, death and marriage certificates issued by Japanese Municipal Offices and Legal Affairs Bureau. Birth and marriage certificates issued by Japanese Consulates abroad are not valid for Apostilles.
Isarey can obtain Koseki and other certificates for overseas clients needing Apostille Stamps from the Japanese Ministry of Foreign Affairs. Japanese birth, death and marriage certificates
Police Certificates
Apostille Japanese police certificates - Certificates of criminal record issued by the Prefectural Police. The certificate must remain unopened to be valid for an Apostille.
Japanese criminal record certificates can be obtained in Japan from the Police Prefecture where you are resident (or previously resident if now overseas), or from Japanese Embassies and Consulates abroad. Note that applications for Japanese Police Certificates (in Japan or at consulates) must be made by in person by the applicant only (no representatives) and must be justified by a showing a requirement for a certificate from a foreign embassy or immigration authority.
University Degrees
Apostille Japanese university diplomas, course transcripts and school certificates. Apostilles are issued for certificates issued by non-incorporated national and public universities and for diplomas which were issued by national and public universities prior to their incorporation. Certificates issued by incorporated national and public universities, private universities, Colleges of Technology, private high schools, junior high schools, elementary schools and private vocational schools must be notarized before they can be authenticated with an Apostille Stamp or legalized for attestation by foreign embassies in Tokyo.
Notarized Documents
Powers of Attorney, Affidavits, certified passport copies, contracts and other private documents certified by a notary in Japan.
Incorporation Documents
Certify Japanese corporate documents including certificates of incorporation, certificates of good standing, articles of association, board resolutions for use abroad.
Trade documents
Apostille Japanese certificates of origin, certificates of free sale, commercial invoices, product health certificates, GMP certificates and other trade documents
Medical Certificates
Apostilles can be obtained for medical documents issued by national and public hospitals or Red Cross hospitals. The certificate must include the hospital’s official seal and date of issue, as well as the name of the hospital and doctor.
We can arrange international attestation and certification of documents such as:
Passports and Identity documents
Bank statements
Licenses and Authorizations
Powers of Attorney
Deeds and Wills
Certificates of no Impediment
Tax returns and Company Accounts
Affidavits
Articles of Association
Certificates of free sale
Birth, death and marriage certificates
Academic and degree certificates
Criminal record and police certificates
Medical Certificates
Certificates of incorporation
Certificates of Residency
Divorce certificates
Certificates of Good Standing
Isarey provides document attestation services in Japan to private, corporate and institutional clients worldwide. To find out about certifying Japanese documents for use in the United Arab Emirates and abroad, use our online quotation form or email us a scan or description of the documents you need to certify. We will get back to you directly with a quotation and details of how to proceed:
Upload the documents you need attested or send them to us by email.
Our experts will pre-check your documents to ensure that they are eligible for Apostille certification or consular legalization in the country where they are issued, and we’ll assist you locally in preparing them if required.
We’ll send you a quotation with the total cost of the process (final price including all fees, certified translation when required and courier costs) and an estimation of how long the process will take to complete.
We’ll arrange a secure courier to collect your original documents (where electronic versions are not sufficient).
As soon as we receive your documents, we will confirm your order and proceed with the attestation process. Where appropriate, we will arrange certified copies for the attestation process so that we can return your originals directly.
We return the attested documents to you by secure international courier.
Legalize Japanese Documents
Japanese documents can be legalized for cross-border use by means of Apostille Certification or Consular Legalization
Apostille Certification
An Apostille Stamp is a simplified procedure of international attestation. When affixed to documents, Apostilles are directly recognised by the authorities of over 120 countries (Signatories of the Hague Apostille Convention) as certifying the document’s validity, without requiring additional certification.
Since Japan is a signatory to the convention, Isarey can assist by obtaining Apostille Certification for Japanese documents so that they are valid for official use in other signatory countries, including: Spain - Italy - Portugal - Greece - Cyprus - France - Saudi Arabia - Germany - China
Consular Legalization
Consular Legalization is required when a document from Japan is to be used in a non-signatory country. In this case, following authentication by authorities in Japan, the document must be certified a second time in Japan by the embassy representing the country where the document is to be used.
Where Japanese documents are to be used abroad and where the receiving country has a different official language, certified translation may also be required. Isarey takes care of any certified translations required as part of the document attestation process, ensuring that translations are carried out and certified in accordance with local regulations.
Note that a certified translation on its own only provides assurance that the translation itself is accurate and true; it does not confirm the authenticity of the original document. The original document must be legalized for a certified translation to carry equivalent legal weight.
Japan Document Resources
External resources and news about Japanese documents, apostilles and certification procedures.
The Tokyo Metropolitan Police Department (TMPD) will issue a police certificate when you are required by foreign authorities (an embassy, immigration agency, etc.). To apply for the certificate, you must be either a registered as a resident of Tokyo or previously registered as a resident of Tokyo but now living overseas. Applications must be submitted in person.
A Police Clearance Certificate is issued only when you are required to submit a criminal record certificate by your destination country. Applications are accepted (in person only) from Japanese nationals or foreign nationals who have current or previous resident registration in Osaka Prefecture.
The duties of a notary include creation of notarial instruments, authentication of private documents and articles of incorporation, and the attachment of officially-attested dates to documents.
The above links are provided as a convenience and for informational purposes only; Isarey bears no responsibility for the accuracy, content or policies of external websites.
Get a Quotation for your Documents
We price each certification process individually, depending on the type and quantity of documents to be attested, the country of issue, the country of use and intended purpose, urgency, whether certified translations are required as part of the process and courier costs.
To receive a quote, you can upload your documents using our online quotation form or send us your documents by email. After reviewing your documents and requirements, we will get back to you with a quotation:
If you don’t have the documents available, just describe the documents you need to certify, and we will get back to you with an estimation of cost and delivery times.
Using our quotation form, your documents will be uploaded over a secure connection and immediately encrypted on our server. For added protection, you can upload password-protected files (PDF, Office Documents, RAR folders) and provide us with the passwords separately.
PERSONAL DATA: If your documents contain personal data belonging to people outside your household, please ensure that you are authorised to share this data before uploading your documents. If your documents contain sensitive personal data, such as biometric data, medical data or data on criminal convictions, please ensure that you indicate this when prompted, upon submitting your documents. For further information on our processing of personal data contained in uploaded documents, please see: Privacy Policy (Customer Inquiries)