Washington Apostille FAQs

Washington State vital records can be authenticated with an Apostille Stamp issued by the Secretary of State (Corporations Division) in Olympia. Birth, death and marriage certificates must be certified by the State Registrar, a County Health Office or Directors of Health Districts.

• For further information, see:
  Apostille Washington Vital Records

Original Washington State university degrees must be signed by the President, or a copy of the diploma can be notarized by a Washington State Notary Public. Transcripts must be signed by the university Registrar, Associate Registrar or Interim Registrar. An Apostille can then be obtained from the Secretary of State in Olympia.

Washington university degree certificates, course transcripts and high school diplomas can also be authenticated as notarized copies. A true copy is certified by a notary (this can often be done from a scan without having to submit the original) and then authenticated with an Apostille Stamp from the Washington DC Secretary of State. Authenticated documents can also be attested by the embassies of Vietnam and the United Arab Emirates.

For further information, see:
University Degrees and School Records

Washington State Apostille normally take around 3-5 business days

For urgent requests, a one-day expedited apostille service is available.

The Washington Secretary of State issues Apostille to certify Washington State vital record certificates, certified copies of business documents and Washington high school and university diplomas, as well as documents certified by a Washington notary public.

If documents are required for submission to the authorities or consulate of a signatory country of the Hague Apostille Convention, an apostille stamp affixed by the Secretary of State of Washington will generally be recognized directly as confirming authenticity, although a certified translation may also be required if presenting to a country that does not have English as an official language.

If documents are required for presentation in a country that is not a signatory to the apostille convention (e.g. United Arab Emirates, Qatar, Taiwan, Vietnam), then an apostille stamp is not valid. Documents will need to be authenticated at State level in Washington, then by the State Department Authentication Division, and finally by the embassy or consulate of the destination country in the United States. A Certified Translation may also be required.

For further information about Washington apostilles and authentications or to obtain a quote for assistance submitting your documents, with free eligibility pre-check, international collection and delivery by courier, please contact us or send us your documents using our Online Quotation Form.

Apostilles for Washington State Certificates of Good Standing (Certificates of Existence) can be obtained from the Secretary of State (Corporations Division). Certificates of Existence can be ordered online from the Corporations and Charities Filing System for Washington corporations and LLCs which are in good standing:
Order a Washington Certificate of Existence

Washington State birth, death and marriage certificates can be ordered online via VitalChek or directly from the Washington Department of Heath by phone or by mail. Certificates can also be obtained in person from local Washington health department.

• Department of Health - Ordering a Birth Record
• Department of Health - Ordering a Marriage Record
• Department of Health - Ordering a Death Record
• VitalChek - order Washington vital records
• Washington health departments
• Department of Health - Vital Records FAQ

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